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Cares Act Reporting

Higher Education Emergency Relief Fund (HEERF) Student Grants

Higher Education Emergency Relief Fund (HEERF) Student Grants (aka CARES Act Grant) Reporting Requirement:

  • How HEERF student grants were distributed to students;
    • A Committee of 3 was appointed to review all applications from students whom are eligible for Federal Title IV funding
    • Each application is reviewed one a first-come-first-serve basis, reviewed for eligibility and funding for hardship in the following categories: food, course materials, technology, healthcare, child care/dependent care, housing, and other
  • The amount of each grant awarded to each student;
    • Funds awarded varies by student depending on their hardship requests
    • As of May 21st, 2020—116 applicant students have been reviewed and 112 have been awarded funding totaling $286,247.50
    • Checks/Direct Deposits will be processed on May 21st, 2020
    • As of June 10th, 2020—160 applicant students have been reviewed and 128 have been awarded funding totaling $209,603.00
    • As of June 25th, 2020—3 applicant students have been reviewed and 3 have been awarded funding totaling $2,960.00
    • As of September 22nd, 2020—1 applicant student has been reviewed and has been awarded funding totaling $850.00.
    • As of October 2nd, 2020—1 applicant student has been reviewed and awarded funding totaling $600.00.
    • As of December 31, 2020—4 applicant student have been reviewed and awarded funding totaling $2,230.00.
    • As of March 31, 2021—6 applicant students have been reviewed and awarded funding totaling $5,749.50
    • A total of 255 students were awarded.
    • Applications are no longer been accepted—funds have been awarded on a first-come-first-serve basis
  • How the amount of each grant was calculated; and
    • Each student itemized their need—the committee evaluated if the request was based on 1 month or 3 months, if the request was for 1 month, the hardship request per applicable category was doubled or tripled to assist the student during the summer months to weather the pandemic
  • Any instructions or directions given to students about the grants
    • The above detail on this webpage details the information released to all eligible students via an email drip campaign
    • Title IV eligible students were emailed with a link to the application along with instructions
    • Dates messaging was released to students are as follows:
      • April 30th, 2020
      • May 8th, 2020
      • May 14th, 2020
      • May 21st, 2020
    • A ‘reach-out’ phone campaign was initiated on May 21st, 2020, to reach out to students whom have not opened emails related to the CARES Act Grant (sent on dates listed above).
      • Instructions and information about the CARES Act and how access the application will be provided
      • The ‘reach-out’ phone campaign was completed on June 5th, 2020.
  • Documentation the institution continues to pay all of its employees and contractors during the period of any disruptions or closures to the greatest extent practicable, explaining in detail all specific actions and decisions related thereto, in compliance with Section 18006 of the CARES Act
    • U of O continues to employ and pay all Full-Time Faculty and Staff
      • No layoffs have been made
      • No furloughs have been made
      • All contractors have been payed as per contractual parameters
      • Part-Time essential personnel continue to be employed
      • Work-study was made available to students within allowable budget limits
  • OMB control number 1801-0005 requires grantees under section 18004(a)(1) of the CARES Act to publicly post certain grant information on the institution’s primary website as part of the reporting requirements under section 18004(e) of the CARES Act.

U of O emailed 528 eligible students who could apply for the CARES Act funding.

Please note: This data is to satisfy the reporting guidelines set forth by the Department of Education and in accordance with the Funding Certification and Agreement for the Institutional, Student, and Minority Serving Institution portions of the Higher Education Emergency Relief Fund Grants by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act